Article I – Name
The name of the organization shall be the “Rice Military Civic Club”.

Article II – Boundaries
The Rice Military Civic Club is bounded by Washington Avenue on the north, Memorial Drive on the south, Shepherd Street on the east, and Westcott on the west.

Article III – Purpose
The purpose of the organization shall be to promote the civic and social welfare in the area defined in Article II.

Article IV – Membership
Membership in this organization shall be open to all individuals over 18 years of age and business entities who reside in or own property within the boundaries described in Article II.

Article V – Officers
Section 1. The officers of the organization shall be a president, a vice president, a secretary, and a treasurer.

Section 2. The president shall preside over general meetings and Executive Committee meetings. The president shall have the authority to conduct meetings and to maintain order. The president shall appoint all committee chairs.

Section 3. The vice president shall preside at meetings in the absence of the president. This officer shall assist the president and shall perform membership duties and serve on committees as assigned by the president.

Section 4. The secretary shall keep an accurate record of proceedings of all general meetings, attend to correspondence, and act as custodian of current records.

Section 5. The treasurer shall keep an up-to-date record of all financial transactions, receive all money, and deposit funds in the bank. This officer shall disburse money as authorized by the membership. The treasurer shall present a report of finances at each general meeting of the organization.

Section 6. All officers of the organization shall be elected and installed annually at the last quarterly meeting of the calendar year by a majority vote of the members present.

Section 7. Officers shall be limited to serving three (3) successive terms in the same office.

Section 8. A vacancy in an office shall be filled by appointment by a majority of the Executive Committee.

Section 9. Any officer who fails to meet the obligations and responsibilities of his or her office may be removed by a majority of the Executive Committee

Article VI – Executive Committee
Section 1. The Executive Committee of the organization shall be comprised of the officers of the organization and the immediate-past president.

Section 2. The president of the organization shall be the chairperson of the Executive Committee.

Section 3. The function of the Executive Committee shall be to act on behalf of the organization between general meetings.

Section 4. The Executive Committee shall meet at least quarterly at a date prior to the general meeting of the organization: meetings of the Executive Committee may be called by the president or by three (3) members of the Executive Committee.

Article VII – General Meetings
Section 1. The general meetings of the organization shall be held at least quarterly at a time and location designated by the Executive Committee.

Section 2. Notice of general meetings shall be given by posting on the organization’s web site, by email, or by any other method deemed reasonable by the Executive Committee.

Section 3. The president of the organization shall be the chairperson at general meetings.

Section 4. Five percent (5%) of the members shall constitute a quorum for the transaction of business at a general meeting. A majority vote at a meeting at which a quorum is present shall be required unless a greater number is required by law or by these Bylaws.

Article VIII – Dues
Section 1. Annual Dues shall be payable in January of each year.

Section 2. Dues shall be $20.00 annually per household (reduced to $5.00 annually for a household with a resident over 65 years of age) and $30.00 annually for a business.

Section 3. Failure to pay Dues shall indicate resignation of a member.

Article IX – Procedure
“Robert’s Rules of Order” shall be followed for procedure at all general meetings and Executive Committee meetings.

Article X – Tax Exempt Status
This organization is intended to qualify for non-profit, tax-exempt status under federal and state laws. No part of any net earnings of this organization and none of its assets remaining upon dissolution may inure to the benefit of any officer or other individual having a personal or private interest in the activities of the organization, except that the organization may pay reasonable compensation for services rendered, make reimbursement for reasonable expenses incurred in its behalf, and make payments and distributions in furtherance of the purpose set forth in these Bylaws.

Article XI – Amendments
These Bylaws may be amended at any general meeting of the organization, provided that amendments have been submitted in writing at the previous general meeting. The adoption of amendments shall require a two-thirds (2/3) vote in the affirmative of the members present.

[Revised April, 2006]